Board Meeting
July 15, 2010

Dale Butler, Pat Sonnino, Liz Nolan, Chris Stone, Doug Robinson, Richard Pennington, Pamela Mooney

(there was not a quorum, so nothing was voted on)

President’s Report

The garden received a $1200 gift from Steve’s dad.  Thanks Steve’s dad!
We received a donation from a winery:  if we host a fundraiser they will provide wine free of charge.

Judy Hirsch’s bench is now located on the hill where the marble bench was.  Victoria is making a plaque.

Dale will write a letter to the Bay school to check in about their plot.  Perhaps it would be a better fit to have them come to help us in a common area instead of being responsible for a plot.  They seem to be at the garden only about 10 days per year.

Richard presented his plan for the kitchen remodel.  It includes reducing the size of the bathroom, placing the sink along the right wall, and removing the closet that is on the left wall.   This should open up the central area so there is more room.  Bookshelves can be built along the left wall.   Dale will post the plan and give members 2 weeks to comment.  Dale and Richard will meet with Jay to get feedback from the parks department and see if they see any problems.  Nice job Richard ;) .  Dale will also ask the park to give us a bid on the remodel.

Plot 25:  Pat briefly talked with new garden member and will call him again to check in to see who is tending this plot.

Planning Committee report

The princess tree does not seem to be responding.  The planning committee recommends pulling it out.  We will have to wait to pull it out, so in the mean time we will monitor its progress to see if it comes back.

Liz is going to be in charge of the common area near Margaritte.

Workday Schedule:

August 14  (make-up August 22)
October 15 (make-up October 24)
March 15    (make-up March 13)

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June 17, 2010
FMCG Board Meeting
Minutes

In Attendance:  Dale Butler, Steve de Havilland, Cynthia Woods, Pamela Mooney, Chris Stone, Ann Rubin, Liz Nolan, Doug Robinson

Agenda for meeting adopted

Wedding

We have a request from a couple who would like to have their wedding/wedding reception at the garden.  Dale told them they probably have too many people and would be moving too much furniture.  First the couple said there would be about 130 people, then they downsized the gathering to about 60 people.  We agreed that a champagne toast and pictures were something we could perhaps agree to rather quickly, if they promised to clean up all the trash created and they did not move any furniture.  Further discussion would be need to approve a more elaborate celebration.
Motion:  move discussion of the wedding to next month’s agenda
Unanimously approved

Fire

There was a fire in the kichen started by an electrical appliance without any safety devises (no more old appliances without safety devises in the kitchen!).  There was mostly just smoke damage.  We had no fire insurance since we are part of the park service, and no renters insurance either.

We need to write up a plan to submit to Jay about what happened and why it happened.  We also have to decide what we will want to do with the kitchen and submit that plan to Jay.  Jay will give us a bid from the park service, and we, of course, can also get outside bids.  A committee of three should be formed to create a plan for the kitchen.  Dwight, Richard, and Pat were three names suggested by the board as potential members for the committee to redesign the kitchen.  Also, Dale will ask for donations of money to help offset the cost of the redesign.  The committee is to pay particular attention to the terms of the lease and our insurance to be sure we are in compliance as well as to come up some creative uses for the kitchen.

Since we will have to go through the park service, it is probably best to consider all the things we need to have done to the kitchen so as to get everything done at once and eliminate the need to present multiple proposals to the park service.

Board members suggested the possibility or need of getting sprinklers put into the kitchen.  Ann said she would ask the park service about the need for this.

Motion: 
Dale will draft an email to the garden members for board approval
Ann will ask park service about sprinklers
Pamela and Ann agreed to reorganize the files stored in the kitchen
Steve agreed to go reorganize the dishes and other knick knacks in the kitchen

Approved unanimously

Planning Committee

Doug reported that he has completed part of the soil test of the Upper Garden (by the hostel lawn fence). He found a high Ph (alkaline) on the hill and said we need to amend the soil with more nitrogen and acid (phosphate and potassium). He has another test to complete before we recommend action.

The planning committee discussed Vicki Dum’s request to move the boxwoods alongside the native plant garden.   It was decided to move some of them to the area beside the kitchen steps where they will define a small bed with taller flowers inside. Others, we will move to beside the lathe house on the fence side of the proposed flagstone path where they would also define a bed that would have taller flowers.

Vote:  move boxwoods
Approved unanimously

Chris will head boxwoods project and water the princess tree. 

The planning committee will pick a place with a nice view for the bench donated by the Hirsch family.

Email Voting Policy

Dale will design an email policy detailing how board members can vote via email in an emergency situation.  Since we meet monthly, the need to vote for something by email should not happen very frequently.

Meeting adjourned.