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ARCHIEVED MEETING MINUTES
Minutes from Annual Membership Meeting of August 11, 2007
The President, Greg Philliposian called the meeting to order at 11:34 Greg welcomed members to the meeting and said: “As most of you know, Dawn Trennert resigned as President after our last workday/meeting. The meeting was more like a Perfect Storm with a triad of hurdles with the wind, the loud music, and a faction of horrible behavior that’s unbecoming a peaceful place like this garden. As a result of Dawn’s resignation, I, as Vice President, have assumed all of the responsibilities and duties of the President according to the by-laws. (pg. 5, section10). In accordance with the by-laws, I must appoint a new Vice President, and present my appointment to the membership for approval. (pg.5, section 5). I have chosen Jill Young-Fisher to assume the position of Vice President. Jill is a perfect choice to fill the VP position, as she has very capably held it in the past. Jill and I have been working together for the past months, and I have found her to be quite helpful, especially in our recent permit/lease negotiations with the Park Service. So now, Jill needs to be confirmed by the membership with a show of hands (pg.5, section 10).” The approval was unanimous and Jill was approved as the new Vice President. A number of members then made comments. Liz Nolan suggested that we send an official apology to Dawn for the last meeting. Phyllis asked to have hard copies of issues requiring votes mailed to members who do not have access to email. Mr. Hayman asked why we need to change the by-laws as they have worked for 30 years. Jill explained that 10 people have questioned voting by a show of hands. That began after we started combining the general meetings with the workdays because prior to that we had evening meetings which were separate from workdays. Jim Lansing objected to Greg filling the President position without a vote of the members. He filed a grievance. Greg pointed out the succession is legal. Jim Lansing wanted to address the grievance how but was told to wait for it under new business. Vicki Dum read the minutes from the last meeting. They were approved as read. The Greenhouse Report was also given by Caroline Allen reminded people to take their chairs back. She asked for clean-up volunteers for the kitchen. Jim Lansing, John DeMeo and a third party volunteered. I apologize that I did not get their name! The Membership Report was given by Mary Ann Kayiatos as Gladys Reder had to leave. One plot (#116) is currently available. Plot #52 was assigned to Mixhelle Dauvissat on 5/12/07. She has been working with Audrey on the hill and will continue to do so. Plot #74 was assigned to Michelle See and Nafiss Griffis on 6/3/07. They have not committed to a common area. Plot #88 was assigned to Alice and Yee Jing Soohoo on 6/16/07. They will advise on their common area. Plot #35 was assigned to Terri & Len Appians on 6/21/07. They are assigned to Audrey’s common area. Plot #54 was assigned to Tom & Juliet Lundgren on 6/29/07 and they will work on the pink and white roses on the west wall. Plot #71 was assigned to Conor Fennessy on 7/9/07. He will help Mary Ann with the west wall. Plot #86 was assigned to Florentina, Davia and David Schendel on 7/21/07. They are in charge of the lower east wall. One new application was received bringing the wait list to 131. The Common Area Report was given by Chuck Vogt. He asked that anyone who wants to know about available areas see him. Vicki Dum mentioned that the State has hung traps in a number of common areas for apple moths. Please do not disturb them. Unfortunately, it appears we do have them in the garden. At this point, there is no way to treat plants and trees for them. Victoria Collela gave the website report. Status quo. Old Business
Jill Fisher-Young reported on the meeting she and Greg Philliposian had with the Park Service on 7/24/07. The NPS are trying to give us a 5-year permit (as opposed to the current 2-year) period. They have agreed to pay for the removal of the Redwood trees on the hill. FMCG will have to remove the fence for that procedure. The native plant list for the native garden planned on the hill opposite the youth hostel is not yet available. Connie suggested the plants be drought tolerant. Vicki Dum confirmed that is already the plan. The through-bolting of the Monterey Cypress MAY be paid for by the NPS. We need to get quotes. At this point we have no idea of the cost but expect it will be expensive. Jim Lansing asked if the permit will reflect that the fences are NPS responsibility and Jill said they are trying to get that included. He also asked about the water bill – has a sewer fee been added? Greg said that it looked like a transaction fee. Jim suggested it be included in the negotiations. Other items discussed with the NPS included tree pruning and debris boxes. Mary Ann said it is crucial that the Monterey Cypress and Brazilian Pepper trees before pruned before the rains start. Jill said they did discuss it and the NPS MAY agree to pay for pruning when the tree is a physical hazard. Greg said he talked to Sunset Scavenger about a debris box. To get one the size of the larger one over by the GGNRA building, would be $300 a month. Having the debris hauled out by a collector costs $500 and must be done about 4 times a year. Lucille D’Allesandro suggested we use CCC workers to empty the box. That would still entail renting a debris box and Greg felt it would be difficult to coordinate. The debris box today was donated by Sunset Scavenger. They have agreed to give us two green bins at no charge which will be picked up weekly. Thank you to Vicki Dum for arranging that. New Business
An initiative petition was sent to board members on July 17, 2007 by Jim Lansing and it was signed by 10 members (including Jim). It has been posted in the kiosk. It asked that the board elected in March be recalled as the vote was done by a show of hands rather than by written ballot. It stated that the vote should be invalid as the by-laws say votes should be written. An on-line voting mechanism was set up on the garden website and sent to all members who have provided email addresses. Paper ballots were prepared for non-email members to vote by written ballot at the meeting and handed to them as they checked in for workday and were collected and counted by the secretary prior to the meeting. Nello Prato refused to vote saying that the ballots were not secret. Vicki pointed out that the by-laws do not specify that votes are to be by secret ballot – just by written ballot. Jim Lansing said the petition is the only recourse for members to address perceived wrongs with the board. Greg pointed out that this point was incorrect as the board is developing a form for member suggestions. Jim said he wants to be sure the membership is represented and only 10 members need sign a petition per the by-laws. The by-laws call for written ballots and he thinks we violated those by accepting hand votes for the last seven years. There were 3 options available. 1) Keep the current board in place until our next annual meeting in March 2008 at which time we will elect the board officers according to the current by-laws. All nominees for these positions will be presented prior to the election and appear on the written ballots along with any write-in candidates. This received 34 votes. 2) Hold a special election to re-elect the officers according to the current by-laws. All nominees for these positions will be presented prior to the election and appear on the written ballots as well as write-in candidate options. This received 16 votes. 3) We continue with the current board and change the by-laws to allow voting for a slate of candidates presented by the President and approved by the board, with a last minute call for additional nominees from the floor before a general show of hands indicating passage of the entire slate. This received 21 votes.
Option 1 received the most votes and so the current board will remain in place until the March 2008 election.
Other new business included an explanation by Steve DeHaviland of a sound system we are considering purchasing so members can hear more clearly. Jim Lansing made a motion to purchase it. Vicki seconded the motion. The majority approved the purchase. There was one vote in opposition to purchasing it. Steve will see about ordering it. John Demeo made a motion that the meeting be adjourned. Steve DeHaviland seconded the motion. The meeting was adjourned at approximately 12:45. Respectfully submitted, Vicki Dum Secretary Minutes from Board Meeting on September 27, 2007 The meeting was called to order by Jill Fisher-Young at 6:35pm. Attending were: Jill Fisher-Young, Victoria Colella, Mary Ann Kayiatos, Chuck Vogt, Jim Blattner, Gladys Reder, Liz Nolan, and Vicki Dum.
The meeting was called to order at Minutes from Annual Membership Meeting of March 3, 2007
Chuck Vogt called the meeting to order at 12:25. Chuck gave the Treasurer’s Report. As of February 9, 2007 we had a balance of $14,750. Susan Conn gave the Membership Report. There are currently 131 people on the wait list. Since the last work day, October 21, 2006, eight applications have been received. For the calendar year 2006, seventeen applications have been received generating $360 income. 28 were received in 2005, and 23 in 2004. It is currently taking 5 ½ years to get a plot. There are two plots that are vacant #95 and #74. #66 has been taken. Since October 3, Gladys Reder, the new Membership chairman, has assigned one partial plot (79B) and 3 full plots: #111 to Perla Harlick; #39 to Emmett Stewart, and #28 to Donald & Marabeth Grahame. #95 is currently posted and #74 will be shortly . #66 needs a new frame before Susan can move from #74 to #66. The turnover of plots in 2006 was 7% which generated an income of $525. Consistent with the change that was made in the by-laws, there are 4 members who did not come to any work days in a year and have been sent a letter advising them they will not be eligible to renew their membership in the garden. That is the same number that sere sent out last year. Chuck announced a change to the calendar. The August work day and lunch are moved to August 11th. The October workday and lunch are reset for October 20th Jim Blattner gave the Sergeant at Arms report and said everyone has been very orderly! Richard Pennington gave the Greenhouse Report: they will have teams working on a daily basis for the upcoming planting season; currently there are flats of beets, chard, fava beans, kale, mustard greens, etc. under way; they will be putting up a suggestion box; and they will be organizing 4 speakers for presentations during the coming year which will be open to members and the community at large. Chuck presented a new common area map prepared by Dwight Ashdown which will allow him to track each common area assignment by plot number. It will be in the kitchen next to the sink so members can check their assignment. Linda Scharg and Mary Ann Kayiatos both need helpers. At the GGNRA’s request the garden will have only one person to serve as our spokesperson so they don’t have to field requests from anyone who calls. Greg Philipposian agreed to serve as the liaison. Please direct all requests to the GGNRA through him. His number is posted in the kitchen. Chuck announced that the dues have been increased to $80 this year (from $70 last year). He asked members to donate additional funds if they can. We have a tremendous amount of deferred maintenance to fund In lieu of a Holiday Party this year, we will be having a Garden Gala on October 14th. It will take place in the Garden itself. It will still be catered, there will be some kind of music, volunteers may lead tours, there will be a Tiki bar, and there may be some artist displays. Victoria Colella, Liz Nolan and Chuck will coordinate the event. It you have items suitable for the raffle, please contact her. Her number is also in the kitchen. Other items for discussion included: · Linda asked that the first aid kit in the kitchen be refurbished · Phyllis thanked Chuck for his past service · · Mary Foote pointed out that the birdseed in the shed has mice and needs to be storied securely · Richard suggested that we consider adding bees to the garden in light of the current bee death crises. · Janice Woods announced the new Sloat store on Dawn Trennert presented Chuck with a gift certificate to Nordstrom’s and thanked him on behalf of all members for his many years of past service as President. Chuck accepted the gift in his usual gracious manner! Ursula proposed a slate of officers and directors for the coming year which was unanimously approved by the membership. · President is Dawn Trennert · Vice President is Greg Philliposian · Secretary is Vicki Dum · Membership is Gladys Reder · Treasurer is Susan Conn · Sergeant at Arms is Jim Blattner · Common Area coordinator is Chuck Vogt · Board Member - Victoria Colella · Board Member- Richard Pennington · Board Members are Liz Nolan, , Mary Ann Kayiatos and Barbara Philliposian Dawn indicated that her emphasis for the coming year will be on strengthening the garden community and outreach to the entire community. The meeting was adjourned at 1:00 .Respectfully submitted, Vicki Dum Secretary ________________________ Minutes from General Meeting 5/20/06 The meeting was called to order by Chuck Vogt. 49-50 plots were represented. Membership Report by Susan indicated there are currently 137 people on the wait list. Since the last work day (March 4th) 2 applications have been received.. Six plots have been assigned to people from the wait list. All were posted prior to being assigned. Plots that changed owners are #64, #35, #45D, #106, #116A and #116C. One plot is vacant and posted (#8). If no members wish to move it will be assigned June 4th. (A new member who was happy to get a plot after (only) 5+ years brought champagne to share with other members. Modified Treasurer’s report was given by Chuck. We currently have about $18,900 in the treasury. Greenhouse Report (by Elsa) announced that beans and zucchini will be available in about 3 weeks. Gardeners can take seed themselves for planting. Also, basil, spinach, zinnas, phlox should be out soon. She is indebted to Dale Butler for providing potting soil when needed and seeing to getting it. There are 2 positions open for helping in the greenhouse. Common area reports: Chuck reports that the hill is covered as well as the entry way and palm tree area. He now has a detailed list and will post a new map with names. This should help in communicating responsibility and needs. Sergeant at Arms: Jim Blattner has advised that he is helping Susan Conn in the task of turnover of plots and determining the progress being made on neglected gardens. The Carolyn Gates Memorial Table will be dedicated at the next workday in August. Thanks to Victoria Colella for her work in arranging for the table and designing the plaque. The garden received $1,200 from memorial contributions in her name from Park Service employees. We also received $2,000 from a non-gardener, Jonathan Van Coops, which will go towards both the table and renovation of the North wall. Thank you very much!!! The fallen tree will be removed Wednesday, May 24th. Three Park Service employees will also chip the wood and leave it for the garden’s use. Chuck thanked all those who helped with the debris box cleanup. Greg Philliposian will head a committee to work with Sunset Scavengers to arrange for a permanent debris box pick up after creation of a poured concrete pad to accommodate one. The plan is to have a weekly pickup. Elsa asked about a compost setup, which would not be feasible with the weekly pickup. No discussion on this item. Mary Anne addressed the thievery issue and asked people to help by being alert and reporting potential instances to Park Service officers. A discussion ensued about installing solar lights but the vote was negative as they probably would not be a deterrent. Vicki Dum, Secretary PS A huge thank you to Betsy Milano for taking notes in my absence - Vicki _____________________________ Minutes from General Meeting 3/5/06 The meeting was called to order at 12:38 by Chuck Vogt, President Minutes are posted in kiosk and were approved as posted. Ann Rodgers, Treasurer, indicated we started the year with $10,566.24 and had $10,682.48 currently. She was presented with a plaque recognizing her contributions to the garden. She joined in 1979 and has held numerous posts since that time. She is removing herself from the Board. Membership Report by There was no Sargent-At-Arms report as Jim Blattner is out of town. Chuck announced that there are 18 plots under review. Rules were read regarding attendance and maintaining your plot. Elsa suggested that we accept new members under a provisional membership for the first year so we can determine whether new members will really be interested in gardening. The Board will take it under advisement Website report was given by Victoria Colella. The calendar has been updated for 2006/2007 and photos from the Holiday Party have been added to the site. Chuck announced that we had a very successful Holiday Party and he thanked Jim Blattner for allowing us to use his beautiful home. Greenhouse Report (by Elsa) announced that we are fostering plants for Urban Gardner. They have a goal of donating 1,000,000 plant to San Quentin to gain non-profit status. Are located in Chuck extended the garden’s appreciation to a number of people. Tony Kramer & Anne Daughtery for painting the little house; Dwight and Russell for removing the limb that was hanging dangerously; Connie for maintaining the roses; Mary Anne for arranging for wood chip delivery; Elsa for her continued service as Greenhouse Chair, Susan for her long hours and attention to detail in keeping the membership and wait list rosters up to date and sending out the annual renewal notices, Greg, Russ and Dwight for their full day efforts to shore up the North retaining wall; The Board for serving the garden; and all the other garden members that take care of a common area Chuck announced that annual dues have been set at $70 this year. That works out to $1.35 per week for gardening in a very beautiful place! Some items were found during workday and were given the Board. Items included an old spike and some very old artillery pieces. The Board will decide whether to donate them to the Phyllis suggested that we install solar lights along the pathway. Some people felt they would either be stolen or that it would encourage homeless people to congregate in the garden. Elsa recommended we try one set first. The Board will consider it. The SF Flower and Garden show is March 14th to 16th at the Election of officers was the next order of business. Doug read the proposed slate: President Chuck Vogt Vice-President Greg Philipossian Treasurer Valeta Ciarla Secretary Vicki Dum Sergeant-At-Arms Jim Blattner Membership Chairman Susan Conn Board Members Victoria Colella MaryAnn Kayiatos Dwight Ashdown John Milano Toni Kramer Richard Pennington The slate was unanimously approved as proposed. Volunteers for kitchen clean-up were requested. And all members were asked to carry their chair to the shed for storage. The meeting was adjourned at 1:04 pm Respectfully submitted, Vicki Dum, Secretary FMCG Board Meeting 8/2/05 The meeting was called to order at 7:10 by Chuck Vogt, President. In attendance were Chuck Vogt, Susan Conn, Mary Ann Kayiatos, Lucille D’Allesandro, Dwight Ashdown, Jim Blattner and Vicki Dum. Minutes were read and approved The treasurer’s report was given by Chuck. We currently have a $19,500 balance before bills are paid. We have not received the summer water bill yet. The membership report was given by Susan Conn. There are currently 146 people on the wait list. Since the last work day on May 14th, nine new application have been received. Presently, all garden plots are assigned. Telephone/email contact has been made with several members regarding plot maintenance and one follow-up letter was also sent. The sergeant-at-arms report was given by Jim Blattner. Several posts need replacing on the East wall in back of the shed. The back gate is very shaky so Chuck will ask John DeMeo about shoring it up. The Princess plant by the front gate needs pruning. Greenhouse repot. Elsa requested we move the overhead cooling fan from the West to the East side of the greenhouse so it will be more efficient. The cost is approximately $500 to $1,000. Vents will be added on the West side. The Board authorized the expenditure for the improvements. There was no website report. Common area report was given by Chuck. Work day is set for August 13. Janet Bailey (#16) wants her plot renovated. She will order wood and have delivered (12 2’X12”) boards. Plot 34 need to be replaced (Falle’s old plot). Chuck will send out email to waitlist and members to remind of work day. Decision on whether we need to get compost or dumpster will be made at next meeting. Old business: Picnic table on lower Northwest wall needs replacing. Lu investigated availability and indicated that tables are out of season now. Patio World has one for $1,300. We don’t want to spend that much. She will check out a furniture store on the Embarcadero and Home Depot, Lowe’s and the GGNRA. New business: Richard Pennington has made a suggestion that each group of 10 plots be provided with one large green trash receptacle on wheels. Each group would be responsible for emptying it. After some discussion the Board felt the aesthetics and sheer physical labor in emptying them seem to make them inappropriate to overall look. Susan Conn suggested raising the application fee to $20 or $25. A motion was made to set at $20 for one year to see if people are deterred. The motion passed. Susan will change the applications and ask Victoria Colella to amend the website. The annual holiday party will be hosted by Jim Blattner at his house. It is set for Friday, December 2nd. He is located on Clay between Webster and Fillmore and is across from a parking garage. Other details to follow. Mary Ann K. complimented Denise on her work in cleaning up the little house and suggested that we increase her compensation to $45 per month. Board agreed to increase. Ann Daugherty and Toni Kramer will paint the house. Meeting was adjourned at 8:30 pm. Respectfully submitted, Vicki Dum, Secretary
· Please dispose of plastic bottles outside garden as they are unattractive (Joyce Lissac) · Mosquitoes are expected to be serious this year. Please do not leave standing water of any type. Empty containers should be turned upside down. (Jeff) · Alexandra announced that she has a geo-cache in her garden that is used in an internet geographic coordinate game. She does not make money from it. Some participants have disturbed other people’s gardens and they asked for her to make sure that doesn’t occur again. · The t-paper lady asked that we concentrate more on keeping the little house clean as it is a mess. Deidre proposed having room cleanup assigned for 1 week to each member. She will prepare a schedule. Please use green products if possible when cleaning. · Steve asked where he might purchase a Japanese lantern and received several suggestions Greg Philiposian, Vice President Anne Rodgers, Treasurer Vicki Dum, Secretary Jim Blattner, Sargent-At-Arms Susan Conn, Membership Victoria Colella, Board Member Richard Pennington, Board Member Mary Ann Kayiatos, Board Member Lu D’Allesandro, Board Member Dwight Ashdown, Board Member John Milano, Board Member The calendar for the new year will be posted on the kiosk.
May 6, 2004 Meeting attended by: Chuck Vogt, Marianne Kyiates, Jim Blattner, Victoria Colella and Ann Rogers. Subject: Ad Hock Meeting and Workday Planning Treasure’s report Currently have $17,595.75 in our account. New Finance Committee Members include: Chuck Vogt, Susan Con, Greg Phillopsian, and Ann Rogers. Greg Phillopsian will be the bookkeeper for the garden. Seven Members have not paid their annual dues Garden registration renewal fee was sent to the state on time for the first time in 5 years Membership Plots 61, 82 and 1116 are vacant and posted. These will be re-assigned on May 15 workday. Plots 72, 51 and 57 were recently assigned Plot turn over for 2004 to date is 10.5% Sergeant at Arms Report from Jim Blattner Isles are in good shape Plot 41 has been repaired Natural die-back of weeds and grass Repairs on Phalla’s plot are required on workday as well as Nicki Goldsbourough’s plot #233 Hot House Report 5 flats of basil, plus tomatoes, squash, leeks and lettuce will be available in the lathe house at workday Website Report Status Quo Victoria will bring digital camera to workday for new website photos Workday · Vicki Dum will assign jobs at workday · Frances Rappa will do pot luck · New Bench installation o Placement by Victoria o Required supplies by Jim Blattner o Greg P. will organize work crew · Someone will need to roll the large Park Service dumpster to the curb by our southeast fence gate · Fill to the brim and pack down debris · After workday roll back to original position · Susan Conn will ask for volunteers to clean up base of palm tree at entrance to garden · Jim Blattner will lead plot repair projects Next workday is August 7 – Makeup workday August 15 Miscellaneous items Victoria agrees to create signs for the garden. Supplies to be paid for by the garden. Jim Blattner to contact Product Sign Supply at 1-800-540-9199 and order one 4’ x 4’ foot sheet of MDO board primed on both sides, enameled on one side. One 2’ x 3’ sign reading: PLACE GARDEN DEBRI INTO LARGE PARK DUMPSTER FRIDAY NOON THROUGH SUNDAY (ARROW) OUTSIDE SOUTHEAST GATE Five signs (approx. 9 x 12) reading: NEXT WORK DAY MAKE-UP WORK DAY (erasable plastic will be glued to surface for posting dates) Victoria to email minutes to Vicki Dum Victoria to email FMCG participants regarding dumpster use Victoria to change mailing address for T-Shirt purchases on website as follows: Mail check or money order to T-Shirts c/o Fort Mason Community Garden Building 201 San Francisco, CA 94123 Fort Mason Community Garden
Membership report: Susan Conn indicated there is 1 vacant garden - #73. The wait list has 132 listings. She has received 3 new applications since the last report. Marilyn at Galileo High School would like to have a small area to work with challenged students. Susan will assign an area to them, possibly in one of the community plots. Common Area report: Jill will update common areas assignments on map. Greenhouse report: Elsa will continue to coordinate the greenhouse. Website report: Victoria Colella will update the calendar page and post minutes and new pictures. Workday Set for March 6th. Scheduled work will include pulling oxalis, plot rebuilding, working on areas around hose posts (we are going to try building boxes, laying porous material, and covering it with pea gravel to keep weeds out). Greg Philiposian will check out the cost of wood to rebuild 6 plots based on 50 linear feet each. SF Rec and Park: Mary Ann reported that Park & Rec is facing large budget cuts and 29 positions are scheduled to be laid off. They are having a rally at City Hall on 3/17 and have asked for our support. A notice with info will be posted. Holiday Party: Vicki gave the Holiday Party report. Costs were $1,529. Receipts were $519. Final cost was $1,010.14. Distributed among 120 spaces (since it was free) works out to about $8.50 per person. Victoria Colella will check out cost of having next year’s party aboard The Gaslight (a schooner). New Business; Brigette Schulz will take over sale of T-shirts. Annual dues were approved to remain at $50. Renewal bills will be handed out at Annual Election Meeting on March 6th. Chuck reported that Marcie & James Prescott have proposed setting up a bee hive in the garden for educational purposes and for honey/pollen collecting. Jim B. made a motion to consider having a hive in the garden. Susan C. seconded. The vote was 7 in favor and 2 opposed. Susan then motioned that information be presented to membership. Dan seconded. Vote was 6 in favor and 2 opposed. Victoria then made a motion that the Board hear the presentation first so we could make a recommendation. Lu seconded. Vote was 6 opposed, 2 in favor. Chuck will ask them to prepare a presentation at workday. Mary Anne and Lu are going to send out written guidelines to community garden contacts. They will follow-up with contacts. This will not be the responsibility of membership. Elections will be held March 6th at Annual Meeting. Lu volunteered to prepare ballots and organize elections. Discussion about missed workdays followed. Article 6(a) requires attendance at workdays. Article 6(c) requires mandatory attendance at the Annual Election Meeting. We usually have about 70-75 attendees so many members never attend either workdays or elections. Some Board members felt that 4 consecutive workdays missed within one fiscal year (April through March) should be grounds for dismissal. That would require amending the By-Laws. A proposal was made to do it on Saturday. That is not feasible as the By-Laws require that members be advised 2 weeks in advance of vote. Susan Conn will send out notices to members of proposed change and vote will be taken at next Quarterly Meeting on May 15, 2004. Proposed wording to be added to 6(a) is: Missing 4 consecutive workdays/make-up workdays will constitute grounds for dismissal from the garden. Meeting was dismissed at 9:12 pm Vicki Dum Minutes from Board Meeting of October 13, 2003 QuickBooks. Membership report: None. Mary Ann took photos of some Community Plots in use to document community involvement. Chuck will talk with the Kids Pre-School and the Children’s Art Center contacts and will give them the written guidelines Common Area report: None. Greenhouse report: Chuck reported that the electricity went out in the greenhouse. Elsa Townsend reported it to the GGNRA and they came and fixed it. Gate report: Mary Ann & Greg are keeping after the GGNRA. It is scheduled to be finished by November 1st. Workday Set for November 1st. Chuck will check with Connie to see if she can arrange to get wood chips delivered as some path areas are wearing thin. The other work shed will be painted. Chuck will arrange to have a big debris box delivered on workday since the compost pile is getting very large. Compost will be delivered the week FOLLOWING week since there is not room for both and painting at the same time. Compost should be available November 7th. Mary Ann will order and Lucille agreed to meet them for delivery. Jim Blattner will get some weed suppression fabric (Tyvek) and some pea gravel so that several boxes can be constructed around the hose posts to help with mud. Vicki & Elsa will try an experiment around the hose post near Plot 77 using baby tears to see if that will keep weeds down.
SF Rec and Park: Mary Ann said there is nothing to report. Holiday Party: Several options were discussed: Prego kindly offered to provide a 3-course meal for $42 per person. It would not include and wine. People felt this was too expensive. The Presidio Golf Club was also deemed too expensive at $50 per person. Members surveyed seemed to prefer the buffet/cocktail party setup so they could circulate and visit with lots of other members. Ft. Mason Center will rent us the Marina Room for $500 + a $200 deposit which is refundable. The Board voted to go with this option and budgeted $1,000 for the party. It will be a pot-luck with members bringing food. The garden will provide a turkey, a ham and rolls. Drinks (wine) will be available at either $1 or $2 per drink. It is hoped that this format will allow MANY members to attend since there will be no charge to members other than drinks and something for the potluck. New Business; Mary Ann discovered a man passed out during the week of October 6th. She called the Park Police and they discovered a second man in the bushes. This allowed the Park Police to make a record of the citations. There was also an incident where someone tried to steal a member’s purse. Everyone is asked to be very alert. PLEASE CONTACT THE PARK POLICE & REPORT ALL INCIDENTS. It will help them and will help us to garner more patrols.
We discussed having a bench put in on the brick patio. Chuck will talk to Toni Kramer and Dwight Ashdown about possibly designing some seating for that area. The meeting was adjourned at 8:35 pm. Respectfully Submitted, Vicki Dum FMCG Board Meeting - REVISED 8/5/03 The meeting was called to order at 7:10 by Chuck Vogt, President. In attendance were Susan Sadler, Chuck Vogt, Susan Conn, Susan Benson, Mary Ann Kayiotos, Lucille D’Allesandro, Henry Kleinsorge, Jill Fisher-Young, Daniel Taaffe, Don Snyder and Vicki Dum. Chuck appointed Daniel as the new treasurer appointed Henry to take the position vacated by Gladys Reder, who has moved to The Hill Country of South Dakota to manage a Bed and Breakfast. The treasurer’s report was given by Henry. We have approximately $18,000 in the kitty. The water bill for April, May & June was $1,063. We have already paid over $2,500 for water since January. Please do not water unnecessarily. The membership report was given by Susan Conn. Since last workday on 5/31/03, 2 gardens have been assigned. Margi Sullivan has taken #52 and Susan Godstone has taken #26. There are currently 2 vacancies going through the posting process - #42 and #59. Justina Wu moved from 42 to 97 (which was given up by Roe Nichols). #59 was formerly Gladys Reder’s space. Three new applications were received. The wait list is at 141. The sergeant-at-arms report was given by Jim Blattner. Joe Stefani has been a tireless worker for the garden and we greatly appreciate his past help. He asked to have his name back dated on the wait list to 1999. After much discussion, a vote was taken and that request was defeated by a vote of 6 nays and 5 yes’s. We are encouraging him to apply immediately. We have one plot that is being gardened in an unorthodox manner and it is causing some problems for nearby gardeners – weed seeds, snails, slugs, walkways blocked, etc. Jim will address that issue via a letter. Jim announced that SLUG has closed it’s doors – another victim of slashes in non-profit funding and fund raising. We have $220 which people paid in SLUG dues which will be credited to 2004 dues.
Compost will be delivered for the 8/16 workday. Susan B. volunteered to order it. She was allotted a maximum budget of $500. She will also check on debris pick-up service. Common area report was given by Jill. She is reorganizing the common area assignments. A map with assignments has been posted in the kiosk. Greenhouse repot – Elsa is out of town. Susan B. will check with her about upcoming plant production. Park & Rec report was given by Mary Ann. Park & Rec is going to have severe budget cuts. They have been asking the public for donations. The Garden Gala is still set for Sunday, September 28th from 1:00 to 4:00. Victoria Colella will not be coordinating it so Vicki Dum volunteered to help, along with Susan Sadler and Mary Ann. The Holiday Party set for December 10th desperately needs someone to coordinate it. No volunteers came forward. It will not work out for Chuck to have it at his house this year. Henry will get the cost of renting the Senior Center at the Maritime Museum. Other suggested possibilities are the Irish Cultural Center and Italian Athletic Club Work day is set for August 18th. Jim Blattner suggested that the sheds be painted. Susan B. volunteered to put up signs reminding people of workday. Chuck will ask Victoria to send mass email out to members with email addresses. Work has started on replacing the large double gate. We purchased the materials and the GGNRA is doing the work. Our partnership at work! Many thanks to Greg Philliposian who designed it, bought and delivered the materials and drew up the plans. Thanks also to Mary Ann for helping coordinate it. Chuck will ask for a volunteer to set up a new garden website. Discussion ensued regarding community plot guidelines which were drawn up by Susan Benson Mary Ann, Lu, Susan Sadler and Susan Conn collaborated on reviewing them. They incorporate the guidelines set forth in our Special Use Permit from the GGNRA. Henry suggested a sign encouraging community organizations to apply be posted on the kiosk. The guidelines will be sent out to community garden groups with a cover letter. Jill suggested mentors be made available to community gardens if they ask for them. Jill, Lu, Susan Sadler, Susan Benson and Mary Ann volunteered. Jill asked about getting a bench installed on the brick patio per previous agreement. Chuck will see about getting it done. Respectfully submitted, Vicki Dum, Secretary Fort Mason Community Garden Minutes from meeting 5/31/02 Treasurer’s report. Henry reported that we have collected $5,100 in dues to date. Total assets at 5/29/03 were $28,591.37. Total liabilities were $1,070.63. Please turn in all bills as soon as possible so Henry can close out the 2002/2003 fiscal year. Membership Report: Susan stated that we have 1 vacant garden (#52). There are 140 names on the wait list. 8 new gardeners have been assigned plots since March 23, 2003. Have established a new membership class: Emeritus Membership. Person must have been a member for 5 years. The cost is $25 per year. Emeritus members can attend all events and get togethers and still mingle with former garden friends. See Susan Conn if you are interested and give her current contact information. Common Area Report: Per Jill, we need volunteers to be more active. Work seems to be falling back on the same people all the time. She’ll post the names and numbers of the leaders for the various areas in the little house along with a map showing all common areas. Please check with her if you are unsure who the leader is for your common area. Help needed: May needs help with watering. Susan Benson needs help in the orchard The planter boxes have been removed and a bench will be put in. Jill reminded us that we are to let other gardeners know when large plants are going to be removed (past notice on board) as a courtesy. Some plants were put in honor of former members or may have sentimental value. Greenhouse Report – Elsa indicated they are having some trouble with the greenhouse mister. Tomatoes are ready and are out. If you have seeds you would like them start, please let Elsa know. General Announcements: Gardeners should be attentive to problems and diseases in their plots. Some gardens have not been well tended and other gardens are being infected as a result. Roses especially are being affected. Please treat for black spot and fungus and remove diseased leaves so it doesn’t spread. Judy Hirsch got mosquito fish for the little pond. Mary Ann asked that people pull out the entire stem when picking astrolomeria (Peruvian lilies) from the common picking area. Kiosk report: The Fort Mason Community Garden Kiosk was dedicated today amidst much fanfare as Park Service Ranger, Rudy Evenson, Dwight Ashdown and his beautiful daughter Annalise were driven to the kiosk by Everett Price in his 1935 Packard Convertible where Dwight popped the champagne off the kiosk roof as he placed the hummingbird atop the weathervane. It all started with the inspiration of Nello Prato who obtained a $2,500 grant from San Francisco Beautiful in August 2001. Generous donations over the years from Rose and Peter Royce allowed us to greatly enhance the design. After much discussion and angst, Dwight Ashdown’s design (Toni Kramer helped with some of the initial designs) was approved by The Board on February 28, 2002. A mock-up (that Dwight made) was erected in the same location as the current bulletin board at the March 9th workday and approved by the membership. GGNRA approved the design on September 20, 2002. During January/February/March 2003, Dwight, Russell King and Chuck Vogt picked up the initial materials, framed the structure at Dwight’s office, transported it to the garden and set it in concrete. Dwight put in untold hours of construction and design right up to the dedication date with help from the following people: Joe Stefani/Jim Lansing/Chuck trenched and installed the pathway lights Jay Fisher framed the kiosk inner ceiling and installed the recessed lighting Woody D’Alessandro made several trips to the hardware store Chuck/Russ/Joe/Dan Taaffe/Susan Conn/Jim Blattner caulked & painted Susan Conn/Jim Blattner installed the letters Linda Jennings found the guest book Henry Kleinsorge provided prompt reimbursement for materials Chuck/Alexandria Dixon, Paul Gilbert, Jill Fisher, Susan Conn, and Susan Sadler all contributed to writing the garden history on the plaque Victoria Colella provided the garden logo to the plaque maker Greg Philliposian had the Hummingbird weather vane idea. His expertise and help in general construction, roof enhancements and weathervane purchase/installation provided a special touch to the kiosk. THANKS TO EVERYONE FOR MAKING THIS A SUCCESSFUL AND BEAUTIFUL ADDITION TO THE GARDEN! Meeting was adjourned at 1:29. Respectfully submitted, Vicki Dum Minutes from Board on November 20, 2002 The meeting was called to order at 7:20 pm on Wednesday, November 20, 2002. In attendance: Chuck Vogt; Henry Kleinsorge; Jim Blattner; Susan Conn; Gladys Reder; Victoria Christensen; MaryAnne Kayiatos and new board member Don Snyder. Treasurer’s report: Current bank balance is $21,838.97. The CD’s have all become due and have not yet been renewed. Consideration is being given to putting $10,000 of this reserve into a two-year CD for a rate of 2 ¼%. Total income from dues, application and initiation fees, t-shirt sales, etc. is $11,976.99. Total expenses year-to-date are $10,039.72, which includes the water bill of $2,707.69 through September 10, 2002); $650 for SF Beautiful Dinner; $1,741.30 for garden supplies; $941 for insurance, etc. The usage and the cost of water appears to be increasing, and Henry will do a comparison of the cost of the water bill this year versus last year. Membership report: Since the last Board Meeting of September 4th, six applications for membership were received and acknowledged. Two gardeners moved their plots to vacant posted ones (Victoria Christensen moving to plot #33, Cliff’s former plot; and Rose Royce moving to Plot #21, Victoria’s former plot.) This leaves two vacant plots (#28 and #52) ready to be assigned by the workday. Currently, there are 152 people on the wait list. 35 applications were received in 2002 – a record. Common Area report: It was noted that a large tree branch has fallen in the storm on to the roses in the corner of the West Wall. It will be cleared on Workday. It was also noted that the about 5 or 6 of the Toyum trees on the park side of the West Wall have died. Since they provided a good wind break, the board discussed bringing this to the attention of the Parks Dept. to possibly replace them Greenhouse report: No report. Paths report: Jim Blattner reported that the area surrounding Plot #48 has become quite overgrown and should be brought to the attention of the garden member. Compost report: Jim Blattner had researched with Golden Gate Disposal various alternatives for disposing of the garden debris that accumulates in the compost bin. A motion was made to try out for one month a weekly service of one 64-gallon totem at a cost of $46.72 per month. This was voted against because it was thought to be inadequate for our needs. Mary Anne Kayiatos was assigned to do further research on this. In the meantime, Nello Prato has arranged for a 20-yard debris box for the garden, provided gratis from Golden Gate Disposal to clear up what has accumulated thus far. Volunteers will work on filling it over the weekend. WorkdayWorkday: The tool shed has a leak and needs repair – assessment to be made on the workday. John DeMeo is building collapsable tables for our workday potlucks and meetings. Obtaining chairs has not yet been resolved. Educational Kiosk: Chuck said the project was moving along and should be built within the next several months. Holiday Party: The invitations have all been sent out, and so far there are 23 confirmed. The caterer and a keyboard player have been arranged and confirmed. Door prizes were discussed and Victoria Christensen said that she had a source for some. SF Rec and Park: Mary Anne Kayiatos reported that the Neighborhood Park Council held their last “get acquainted with SF’s green areas” walk last weekend. They will start up again in the Spring and the membership will be informed then. The meeting was adjourned at 9:30 pm. Respectfully Submitted, Mary Anne Kayiatos for Vicki Dum Fort Mason Community Garden Minutes from meeting 9/14/02 The meeting was called to order at 1:05 by Chuck Vogt. Henry’s Treasurer’s report indicated we have $24,650 in assets as of today. YTD income is $10,972.56. Expenses to date are $5,300 which includes $1,429 for water; $600 supplies; $600 dirt; $200 plants; $185 roses; $395 green house; $156 little house; $118 maintenance; $81 membership chairperson; and $151 Treasurer set-up expenses. The CD was renewed with Republic. Henry asked that reimbursement receipts and requests clearly show what it is for. Have $5,500 to spend before the end of the year per budget. Membership Report by Susan indicated we received 13 new applications which makes 31 new apps for YTD. Four new members have been assigned gardens with 2 more to be done shortly. Greenhouse Report by Elsa pointed out that SLUG members are eligible for a 10% discount at Floorcraft with their SLUG card. She reminded us that Peggy prepares a list of plants in the greenhouse so members will know what will be put in the lathe house at the appropriate time. Have kale, endive, cauliflower, lettuces, garlic chives, spinach etc in lathe house. Seed donations are welcomed. Victoria will post the list on the website. Common area report was given by Jill. May is looking for help with watering. Marlene will help Connie W. with red roses. Jan Monahan and Joyce Lissac are doing the white roses. Richard Smith and Linda Schaarg need help with the hill. Michelle from the wait list volunteered. Connie W. is arranging for the CCC to deliver and spread new wood chips. Chuck asked for volunteer to do newsletter. Lucille D’Allesandro volunteered to do several issues and Victoria will post it to the internet. E-mails sent to garden members will be printed out and posted on the bulletin boards for those without computers. Park & Rec report. Mary Ann told us about walks organized by Park & Rec that explore parks and gardens throughout the City. The next is Sept. 21 at Buena Vista Park from 10:00 to noon. The Moonwalk is scheduled for the third Saturday in September (9/21/02) for the Harvest Moon. Katie Berryhill from the Morrison Planetarium will speak. She is an excellent, knowledgeable speaker Gathering is BYOB and bring some canapés to share. Cocktails start at 6:30 Victoria Christensen is looking into getting a dumpster put in a corner of the shed area. It would be picked up regularly. Soil/compost would then be stored in the old compost area. The 15 yards of compost delivered Wednesday was gone by the end of workday! Much of it was used to enrich the common areas. More will be delivered for the make-up workday. Additionally, Victoria is checking out the possibility of free compost. We were reminded that the Blues Festival is 9/28 and 9/29. Chuck asked for volunteers to be here so that visitors don’t pick flowers or veggies. Elsa, Phyllis, and Judy will be there. Chuck will check on getting parking passes for next year. Ed Robinson was introduced. He is doing a documentary on community gardens. His goal is to provide a local resource guide; to bridge the generation gap; and to connect East Coast garden people with West coast garden people. He asked for volunteers willing to be filmed after the meeting. He is particularly interested in our garden because of the long wait list and the fact that we have many volunteers. Holiday party will be at Chuck’s house from 6 – 9 pm on December 11th . Cost is $25 per person.We will have a buffet dinner and cocktails. Victoria C. proposed having live music rather than background CD’s. She will check out cost. Group voted (18 to 8) that they would prefer live music. Decision will be based on cost. Forms were handed out for reservations. Please send in your reservation NOW so we can be sure to have caterer prepared adequately. Chuck thanked Nello Prato for securing the SF Beautiful grant of $2500 for the Kiosk. We will be receiving an award on October 30th for the garden from SF Beautiful. Nello will be receiving the award on our behalf. A motion was made and carried to sponsor several garden members who have been long time common area helpers including Lucy and May. If interested in attending contact Chuck at 415-247-3628. Cost is $150 per person. Audrey is looking into getting tickets at discounted prices. Paul Gilbert is preparing a history of the garden which will be permanently displayed on the kiosk. The guest book will be built at the same time as the kiosk. Cliff Whelan who was a long time garden member died recently. Members had a moment of silence in his memory. He always had showcase garden. We will miss his subtle humor and generous attitude. We will keep his garden unassigned for a month in his honor and then it will be reassigned based on seniority. We will ask that whoever takes it over maintain it as a flower garden. We may consider naming a bench in his honor. The members who attended worked very hard and made a lot of headway in cleaning up common areas and distributing the compost. Thanks to Russ for shoring up the West wall. Thanks to John Milano, Dwight and Russ for building a new box for Chris Smith. Thanks to MaryAnn for ordering the compost. Thanks to those who worked on the cutting garden on the West wall. Thanks to Richard Smith and Paul Gilbert for their work on the hill. We were reminded that no changes should be made in any common areas without checking with the person in charge of that area first. The meeting was adjourned at 1:45 Respectfully submitted, Vicki Dum, Secretary Let's all make this another great year for the garden! People on the waiting list are encouraged to volunteer in the common areas, attend work days and events. For information contact Chuck Vogt at 247-3628 or e-mail Chuck at Chuck.Vogt@delmonte.com |
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